Eliminate Bottlenecks. Optimize Procurement. Reduce Costs.
Procurement is the heartbeat of your supply chain, but manual purchase order processing is often its biggest bottleneck. Errors, delays, and lack of visibility can lead to incorrect deliveries, strained vendor relationships, and lost revenue.
What Is PO Processing Outsourcing?
Purchase Order (PO) Processing involves the creation, review, validation, and transmission of purchase orders to vendors.
Outsourcing this function means delegating these repetitive, high-volume tasks to a specialized external team. This reduces operational costs and improves accuracy. MTI Tech acts as an extension of your procurement department, handling the entire lifecycle from requisition to approval.
The “Hidden” Cost of Manual Processing:
Human Error
Manual approvals delay shipments, causing stockouts.
Compliance Risks
Lack of audit trails leads to maverick spending (unauthorized purchases).
Slow Turnaround
One typo in a SKU number can result in thousands of dollars in wrong inventory.
Our PO Processing Capabilities
A seamless extension of your ERP.
We don’t just “type data.” We validate it. We work within your existing systems to ensure seamless integration.
Requisition Review & Validation
Before a PO is created, we verify the request. We check for budget compliance, correct vendor selection, and complete specifications. If information is missing, we flag it immediately.
Accurate PO Creation & Entry
We generate the Purchase Order with precision. Our team ensures all critical data points are correct:
- Item Details: SKUs, quantities, unit of measure.
- Financials: Correct pricing, tax codes, and currency.
- Logistics: Delivery dates, shipping addresses, and Incoterms.
Approval Workflow Management
We manage the routing of POs to the correct internal stakeholders for digital signature. We chase approvals so you don’t have to, ensuring no order sits in a “pending” inbox for days.
Vendor Transmission & Confirmation
Once approved, we transmit the PO to the supplier and—crucially—we track the Order Acknowledgement. If a vendor changes a price or delivery date, we update your system and alert your buyer immediately.
Compatible ERP & Software Platforms
We have deep experience working within major procurement ecosystems.
Enterprise
SAP Ariba, Oracle NetSuite, Microsoft Dynamics 365.
SMB
QuickBooks, Xero, Zoho Books.
Procurement Tools
Coupa, Procurify, Kissflow.
Why Outsource PO Processing to MTI Tech?
If your technology is draining resources rather than optimizing them, we can get you back on track. A professionally managed services provider can give you the decisive edge to:
Cost Reduction (Up to 40%)
Processing a single PO in-house can cost anywhere from $50 to $200 when factoring in labor and overhead. Our offshore/onshore model significantly lowers this transactional cost without sacrificing quality.
Scalability on Demand
Seasonal spikes? Sudden growth? We can scale our team up or down instantly. You never have to worry about hiring or training temporary staff during peak procurement periods.
Data Accuracy & Compliance
We operate with strict Service Level Agreements (SLAs). Our multi-tier quality check process ensures near-100% accuracy, reducing the risk of expensive supply chain errors.
24/7 Global Operations
Our teams work across time zones. We can process orders while your local team sleeps, ensuring that POs are ready for your vendors first thing in the morning.
Frequently Asked Questions (PO Processing)
Streamline Your Supply Chain Today
Stop letting paperwork slow down your operations. Let MTI Tech manage your PO process so your team can focus on high-value procurement strategies.
Get a Free Process Assessment